The Holy Spirit Primary School Parent Handbook information in the accordion menu items is currently being updated.

For the most current information, please view the pdf edition below.

2017/2018 Parent Handbook

If you have any further questions in relation to school times, dates, policies or other general enquiries, please feel free to contact us.



7-17 Todd Row
St Clair NSW 2759
Phone: (02) 8886 3200 
Fax: (02) 8886 3299      
Email: holyspirit@parra.catholic.edu.au
Website: hsstclair.catholic.edu.au


Worshipping communities of St Clair, Erskine Park and parts of Kemps Creek
Under the Pastoral Care of the Augustinians
5 Todd Row (PO Box 103)
St Clair NSW 2759
Phone: 02 9670 8222
Fax: 02 9670 4029
Email: admin@holyspiritstclair.com.au
Website: www.holyspiritstclair.com.au

Parish Moderator: Fr Michael Belonio, OSA

Weekend Mass Times
Saturday Vigil: 6:00pm
Sunday: 8:00am, 9:30am & 6:00pm
Youth Mass: 2nd & 4th Sundays of the month at 6:00pm
Filipino Mass: First Sunday of the month at 3:30pm

Children's Liturgy Mass Times
Sat 6:00pm & Sun 9.30am (2nd & 4th Sundays of the month during school terms)

Saturday: 5:00 – 5:45pm

Weekday Mass Times

Monday and Wednesday: 7:00am
Tuesday, Thursday & Friday: 9:05am
Anointing Mass: First Friday of the month at 9:05am


Welcome to Holy Spirit Primary School. We are a community who believes that Together We Grow.

The development of each child is nurtured through the integration of faith, life and culture. We are dedicated to preparing our students for success, in a changing and challenging world. Our curriculum is stimulating and based on explicit teaching and learning, in a modern learning environment.

Our community works in partnership and includes our students and their families, our staff, parish priests, and the parishioners of Holy Spirit Parish. Gospel values underpin our school program and form the basis for warm relationships and personal growth. 

Our ethos and our commitment to the values of the Gospel drive us to keep our focus clearly on our students. All learning at Holy Spirit builds on the rich foundation of Catholic traditions and values. We enjoy many opportunities to celebrate and pray together.

Our vision is for our students to belong to a peaceful, Catholic community, which celebrates its cultural diversity, is accepting of each child’s individuality and strives to follow traditions of responsibility, gentleness, respect, compassion, and generosity of spirit.

We are proud of our school and hope that the information contained in this handbook will help you to learn more about us, whether you are a member or would like to become a member of the Holy Spirit community.

I invite you to visit us at Holy Spirit. We look forward to meeting you and helping you discover for yourself, the many benefits of an education at Holy Spirit.

God bless
Anne Hines
Holy Spirit Primary School Principal 

Mrs Hines





At Holy Spirit we seek to live our lives like Jesus,

work and love as a family, learn, and challenge each other

so that… “TOGETHER WE GROW”.

We believe …

In seeking to live our lives like Jesus we:

  • Give witness to Gospel values
  • Proclaim our Catholic faith and traditions through a vibrant religious education curriculum
  • Celebrate and reflect through prayer, liturgy and scripture
  • Reach out to the poor and work for justice

In seeking to work and love as a family we:

  • Promote and support the partnership of home, school and parish
  • Value the unity, diversity and harmony of our community
  • Are inviting, welcoming and accepting of all
  • Enjoy the opportunity to celebrate

In seeking to learn and challenge each other we:

  • Provide a safe, friendly, collaborative learning environment
  • Promote learning for life
  • Are purposeful and explicit with high expectations
  • Support a variety of learners


School Values


At Holy Spirit everyone has the right to:

  • Be safe and supported
  • Be heard
  • Be treated with dignity and respect
  • Learn to play and have fun
  • Be protected

As a school community, we will work together to help each other grow by:

  • Communicating positively
  • Respecting ourselves as well as others
  • Accepting responsibility for our behaviour
  • Cooperating with each other
  • Being fair and just
  • Modelling appropriate positive behaviour
  • Asking for help and support when needed


School Rules


Everyone at Holy Spirit is expected to follow the School Rules:

  • I am Safe
  • I am Respectful
  • I am a Learner

I can be “Safe” by:

  • Thinking first, about how my actions affect my safety as well as the safety of others
  • Making positive choices
  • Taking responsibility for my actions

I can be “Respectful” by:

  • Being kind and polite in my words and actions
  • Treating all property with care; whether my own, school or other people’s
  • Taking responsibility for my actions

I can be “a Learner” by:

  • Listening to all the teachers
  • Trying my best and being a cooperative member of my learning community
  • Taking responsibility for my learning
Holy Spirit is a school that is constantly adapting to the educational needs of its students in the 21st century, where large flexible open plan spaces offer a rich learning environment to maximise learning outcomes. 

Technology including large TVs and interactive whiteboards, equipped with Apple TVs are installed in all learning spaces enabling connected device mobility. Chromebooks, MacBooks and iPads, as well as other technology teaching tools are available in classrooms to facilitate individual learning programs and independent research. 

The large Multi Purpose Area, equipped with two large TV screens, is a centrally located flexible open plan space which can be adapted for extended learning spaces or can be used for assemblies, meetings, as a rehearsal and performance space, for indoor sports and for a variety of community activities. 

The well-equipped St Augustine Learning Centre is an active space where research skills are promoted along with a love of literature in this spacious library environment.

Air conditioning is provided throughout the school for year-round comfort and optimal learning conditions. The school canteen provides a healthy recess and lunch menu each school day.

Holy Spirit also offers diverse outdoor areas including a basketball court, grassed, concrete and artificial turf play areas, infant ‘play on’ equipment, handball courts and covered outdoor learning and play areas. 

Large air conditioned learning spaces, up-to-date technology and diverse outdoor areas are just a few of the many facilities that contribute to making Holy Spirit an enjoyable place to learn. 

Our Story

Holy Spirit Primary School opened on 30th January 1985 and welcomed Grade 1 and Grade 2 students as the first classes to the new site at Todd Row, St Clair. The following day, sixty eight Kindergarten students joined them to form the founding student cohort which would grow each year as new students joined them on their educational journey.

The official opening of the school was held on 2nd November 1986 in the presence of the Most Rev Bede Heather, Bishop of Parramatta, founding Principal Sr Patricia Bolster, local dignitaries and the Holy Spirit Primary School and Parish communities.

At the beginning of the new millennium Holy Spirit Primary underwent a major refurbishment. Large open spaced learning areas were introduced to the school community for 21st Century education along with the purpose built St Augustine Learning Centre library and technology facility. On 4th June 2002, Acting Principal Allan Jones welcomed the Bishop of Parramatta, Rev Kevin Manning, who presided at the official Opening and Blessing of the new learning spaces in front of the school community. 

To further meet the changing needs of the school community, Holy Spirit in 2011, modernised the school uniform, changing it in both style and colour. The welcome change from the brown and gold original uniform to the ultra modern style in the red, black and white palette was done in consultation with the school community and introduced over a period of three years.

Our school’s motto of ‘TOGETHER WE GROW’ represents a spirit of inner strength guiding our relationships and expresses the school’s identity, beliefs and hopes. Working together is an essential part of our foundation. 

We take pride in our school’s growth and development, spacious and modern classrooms and versatile multi-purpose area. Our school has extensive facilities including a basketball court, grassed play area, expansive outdoor areas and a canteen. Our school’s manicured gardens and sheltered areas add to our pleasant environment, which makes coming to school every day an enjoyable experience.


Sr Patricia Bolster RSM

1985 to 1992

Sr Marie Johnson RSM

1993 to 1996

Mr Niel Carey

1997 to 2001

Mr Michael Tonnet

2002 to 2013

Mrs Anne Hines

2014 to present

Parish Priests

Fr Brian Rooney

1981 to 1994

Fr Brendan Quirke OSA

1995 to 1997

Fr Peter Wieneke OSA

1997 to 2003

Fr Peter Tangey OSA

2003 to 2005

Fr Brian Fitzpatrick OSA

2005 to 2011

Fr Dave Austin OSA

2011 to 2015

Fr Michael Belonio OSA

2015 to present






Mrs Anne Hines

Assistant Principal

Mrs Christine Figuero

Religious Education Coordinator

Mr Patrick Mackey

Early Stage 1 Coordinator

Mrs Samantha Barros

Stage 1 Coordinator

Mrs Samantha Barros

Stage 2 Coordinator

Mrs Christine Figuero

Stage 3 Coordinator

Mrs Julianne Green





Early Stage 1


Kindergarten KR

Mrs Cathy Blanch

Kindergarten KW

Ms Terese Collins

Stage 1


Year One 1R

Mrs Jackie Thompson

Year One 1W

Mrs Margaret Neilsen

Year Two 2R

Miss Katrina Vukelic

Year Two 2W

Mr Paul Weston

Stage 2


Year Three 3R

Miss Rebecca Perreira

Year Three 3W

Miss Mia McPhillips

Year Four 4R

Mrs Margaret Selby

Year Four 4W

Mrs Kylie Baker / Mrs Kyla Aggar

Stage 3


Year Five 5R

Ms Corinne Brooker

Year Five 5W

Mr Patrick Mackey / Mrs Janelle Walker

Year Six 6R

Mrs Julianne Green

Year Six 6W

Mrs Debra Chapman / Mrs Kyla Aggar





Finance Secretary

Mrs Emily Williamson

School Office Staff

Mrs Jazz Vukelic


Mrs July Gonsalves


Mrs Lisa Antao





Pastoral Care Liaison

Sr Narelle Whiteman

School Counsellor

Mrs Veronica Morrison

Literacy Support

Mrs Bernadette Vumbaca


Mrs Susann Hardy


Mrs Samantha Barros

Teachers’ Assistants

Mrs Maree Garzaniti


Mrs Susan Heaslip


Mrs Julie Wilson






Teacher / Librarian

Mrs Maryjane Johnson

Learning Technology Support

Mrs Susan Heaslip

Technology Support Trainee

Mr Chris Cheetham

Music Teacher

Mr Glenn Green

Tuesday Sport

Miss Khristie Siachico

Executive Release

Mrs Samantha Barros / Mrs Bernadette Vumbaca

Reading Recovery Teacher

Mrs Samantha Barros

EMU Specialist Teacher

Mrs Margaret Neilsen

EMU Specialist Teacher

Miss Katrina Vukelic





Strings Program

Ms Bronwyn McColl


Ms Anna Bray





Grounds & Maintenance

Mr John Follan





Parish Moderator

Fr Michael Belonio OSA

Parish Secretary

Mrs Jacinta Paulo

SRE Coordinator

Mrs Margaret Currie



2017 Start of Year School Dates:
Friday 27th January 2017 (Staff Professional Learning Day)
Monday 30th January 2017 Years 1-6 students begin lessons
Wednesday 1st February 2017 Kindergarten students start school

TERM 1:    Friday 27th January – Friday 7th April 2017 (11 Weeks)
Friday 27th January – Staff Professional Learning Day
TERM VACATION Monday 10th April – Friday 21st April 2017 

TERM 2:      Monday 24th April – Friday 30th June 2017 (10 Weeks)
TERM VACATION Monday 3rd July – Friday 14th July 2017

  Monday 17th July – Friday 22nd September 2017 (10 weeks)
TERM VACATION Monday 25th September – Friday 6th October 2017

TERM 4: Monday 9th October–Tuesday 19th December 2017 (11 weeks)
18th-19th December - Staff Professional Learning Days
TERM VACATION Wednesday 20th December –  26th January 2018

Staff Professional Learning Days are provided by the Catholic Education Diocese of Parramatta for the  in-servicing and professional learning of staff. There is no school on these days and no student supervision is available. 

A number of students at Holy Spirit Primary School suffer from allergies and anaphylaxis.

Allergy occurs when a person's immune system reacts to substances in the environment that are harmless for most people. Most allergic reactions are mild to moderate, causing some irritation and discomfort. However, a small number of people may experience a severe allergic reaction called anaphylaxis.

Anaphylaxis is a potentially life-threatening, severe allergic reaction to an allergen such as a food, insect or medicine. Holy Spirit Primary School observes the Catholic Education Office policy of staff receiving ongoing periodic training in the management and emergency care of Anaphylaxis and follows the protocols set out in the document Anaphylaxis Procedures for NSW Catholic Schools 2013.

If your child has a known allergy of any kind, please contact the school office for the appropriate forms which will need to be completed and signed by your doctor and returned to the school, along with the supply of essential medication.

To ensure the safety of students, animals such as family pets are not to be brought onto the school site. Animals can only be brought onto the site for educational purposes, with the approval of the Principal.

The following procedures must be adhered to:

  • you are required to write to the Principal to seek permission in advance
  • you are required to make arrangements with the child’s class teacher in advance. If there is a casual teacher in the class, please do not bring the animal to school
  • the animal must be taken off school premises after the class has seen it. It may be advisable to bring the animal at the end of the day if you are unable to take it home in the morning.

We also ask families not to walk dogs to and from school. Arrival and dismissal times are very busy times. There are also babies and toddlers around. It is simply not safe to have animals at school at this time.

These guidelines are for the safety and wellbeing of students, teachers and the animals, and are in line with the NSW Department of Education and Training ‘Animals in Schools’ (2001) Animal welfare guidelines for teachers.

At Holy Spirit every person has the right to a safe, caring and nurturing environment which promotes learning, personal growth and positive self-esteem. Our school is committed to providing an environment free from bullying and harassment. Bullying is contrary to Gospel values and is not acceptable at Holy Spirit.


Bullying is:

• the intentional, inappropriate use of power by one or more persons over another person or group and is an act that is repeated over time
• inclusive of cyber-bullying, which refers to bullying through information and communication technologies.

Bullying is not: 

• mutual conflict or fight, which involves a disagreement but not an imbalance of power. 
• single-episode acts of nastiness or physical aggression. 
• social rejection or dislike, unless it involves deliberate and repeated attempts to cause distress, exclude or create dislike by others.
  (Department of Education, NSW. 2011)


At Holy Spirit we aim to: 

  • provide a supportive environment that encourages positive relationships between students, their peers and teachers 
  • support the development of a classroom learning environment that is free from discrimination, harassment and bullying 
  • provide a safe playground environment that offers a variety of designated areas for play 
  • foster an environment where children can speak freely to their peers and teachers about bullying without feeling intimidated.


  • Teachers and students will model positive relationships and rapport, to foster an environment that gives witness to Gospel values. 
  • A clear understanding of what constitutes bullying will be established for all members of the school community. Parents will be informed via the school newsletter and Kindergarten orientation meetings, to clarify the meaning of bullying behaviour and cyber-bullying.
  • The playground will be supervised at recess and lunch, and between the hours of 8:20 - 8:50am daily.
  • Students involved in bullying will follow a series of consequences / procedures depending on the severity and frequency of the incidence (time off playground, exclusion from sport gala days, exclusion from incursions/excursions etc). 
  • Opportunities for cross-school student leadership and involvement such as a ‘buddy system’ and ‘leadership development’ will be implemented.
  • Teachers will ensure the coverage of units of work in the PDHPE syllabus that relate to bullying behaviours.   
  • School-based programs and activities that promote the skills of communication, cooperation, interaction, decision-making, planning and problem solving will be enacted. 
  • Monitoring and evaluation of the school’s ‘Anti Bullying Policy’ will take place annually. 
  • Twice a year a ‘bully audit’ is conducted. This is to take a proactive approach and intervene early in patterns of negative behaviours. All students in Year 1 – Year 6 take part. Students whose names appear on the bully audit are spoken to by the Principal and issued a warning and their behaviour is monitored. Students whose names reappear on a second audit in a given year, are given a consequence (time off playground, exclusion from sport gala days, exclusion from incursions/excursions etc). Access to the school counsellor may also be recommended.


The successful implementation of the ‘Anti Bullying Policy’ is the responsibility of every member of the school and parent community and requires awareness and vigilance, therefore…

Students have a responsibility to:

  • refuse to be involved in any bullying situation
  • use the phrase, “Stop it; I don’t like it when…”. This phrase should be used whenever students see or experience behaviour they don’t like
  • report the incident to a teacher
  • behave as responsible digital learners
  • respect the dignity and integrity of each member of the school community.

Staff have a responsibility to:

  • report serious behaviour incidences to the AP or Principal
  • be role models of positive relationships and behaviour
  • be observant
  • encourage children to feel free to discuss bullying with them
  • intervene and remove sources of distress
  • discipline bullying behaviours appropriately, informed by the policy
  • include social skills development and bullying management strategies in their teaching program through the PDHPE syllabus 
  • discuss with the children the school’s ‘Anti Bullying Policy’.Inform parents if their child displays bullying behaviour.

Parents have a responsibility to:

  • understand behaviours that define bullying
  • watch for signs that their child may be being bullied
  • speak with staff at the school if their child is being bullied, or if they suspect that their child is being bullied
  • instruct their children to ‘tell’ if they are being bullied
  • contact their child’s class teacher if they become aware of bullying incidents within the school
  • teach their children not to bully others.

 Policy to be reviewed in 2017.

A brief whole school assembly is held on Monday morning at 8.50am. This assembly led by school leaders, consists of prayer, notices of upcoming events, the singing of our National Anthem and raising of our flag.

School assemblies are held throughout the year.  When scheduled, these assemblies are usually held on a Friday at 2.30pm in the Multi Purpose Area (MPA). Please check the Term Calendar, Skoolbag appNewsletter and the School website for further details.

Students are required to attend school all day of every day that school is open. Regular attendance at school is essential for progress. Please send your child on time each day.

If your child is absent from school for a period of 1-9 days, you are required to inform your child's teacher in writing of the reason for your child's absence when they return to school. Alternatively, you can now complete your child's Absentee Form electronically on the Skoolbag app located under eForms. 

If the absence is for more than 2 days, a call to the office explaining the reason for the absence would be appreciated. On return to school the child must bring a note to confirm the information given on the telephone.

Parents intending to take their children out of school for leave of 10-100 days e.g. a holiday, will need to complete an Application for Extended Leave Form (A1) and submit for the Principal's approval PRIOR TO COMMENCING LEAVE. If approved, the Principal will issue a Certificate of Extended Leave (C1). 
Application For Extended Leave Form A1

Late Arrivals / Taking Your Child from School Early

If you need to collect your child early a ‘partial absence note’ must be signed at the office and handed to the class teacher before any child can leave the school premises. The teacher will not allow the child to leave the school without this permission slip. A ‘partial absence note’ signed by the parent/guardian is also required upon late arrival at school. To protect our valuable learning time, we ask parents to ensure that your child is punctual to school, as children arriving late can cause disruption to the whole class.

All classes are buddied up with each other. Buddy classes often meet together and share fun activities. It is an opportunity for children to socialise with other children. It is also an opportunity for children to develop leadership skills by caring and nurturing their younger friends. Generally, Year 6 students are buddied with Kindergarten giving them support and a familiar face particularly in their early days of ‘big school’.

The canteen is sub-contracted out to Monte’s Canteen and operates everyday from 8:30am until 2:00pm. Price lists are sent home at the beginning of every term and are updated on the school website. Canteen Price List

Children place lunch orders in their class lunch basket in the mornings. Children in Kindergarten, Year 1 and Year 2 can also place recess orders if necessary. If your child forgets their lunch on a canteen day, they will be sent to the office by the class teacher to organise lunch.

If lunch is then bought from the canteen, the office will send a ‘request for payment note’ home with your child.

Hot Dog Day is the 1st Wednesday of every month.

It is a CEDP system requirement that Child Protection training be completed by all volunteers (included immediate family) commencing work in our school This online training module needs to be completed every two (2) years (please website address below).


All other volunteers will need to complete the above online training module in conjunction with the Working With Children Check, via a NSW Motor Registry, RMS Agency or Service NSW office (at no cost).

School gates are locked shortly after the morning bell and re-opened before the final bell.

All adult visitors to the school are required to enter the premises via the front office where they will sign in and be provided with a visitors pass. While on school grounds this pass must be worn. Visitors then need to sign out when leaving.

All visitors are asked to use the office toilet facilities, if required. Visitors are not permitted to use student toilets.

These steps are in place to protect your child’s safety.

All notes and money returned to the school are collected at the beginning of each day, placed in a class message bag and sent to the office before 9:15am. The message bag is then returned to the classroom at 2:30pm with any notes or messages to go home to parents. (It would be appreciated if parents contact the office prior to 2:30pm with messages for children, especially if there is a change of details for travelling home from school).

If your child is required to bring money to school, a note will be sent home stating the reason and the amount required. Please assist by putting the money in a sealed envelope with your child’s name, class and purpose written on it. This should be given by your child to his/her teacher in the morning. It would assist the school if each family member could have his/her own envelope.

Please note: all payments made at the school office are to be received between 8:45am and 3:15pm Monday to Friday.

At Holy Spirit, we believe that effective communication between home and school is essential. The following communications are offered by the school:

  • term calendar of school events
  • fortnightly newsletter via email. It is also available on our website
  • grade Curriculum Overviews for each term
  • a Parent Information Night
  • Parent / Teacher Interviews - mid-year reports *
  • School Committee meetings
  • an end-of-year report *
  • the Skoolbag App
* For Years 1 - 6 reports are graded A to E.

If you have any concerns about your child, an appointment should be made with your child's teacher for a mutually convenient time, either by phoning the school office or with their child’s teacher. Discussions with the class teacher can only be held outside teaching hours. Parents are very welcome to discuss any issues with the class teacher first. If necessary, parents are welcome to make appointments with the Stage Coordinators, Assistant Principal or Principal.


Early Stage 1 / Stage 1 Coordinator Mrs Samantha Barros
Stage 3 Coordinator Mrs Julianne Green
Principal Mrs Anne Hines
Assistant Principal/
Stage 2 Coordinato
Mrs Christine Figuero
Religious Education
Mr Patrick Mackey
School Support Officers Mrs Lisa Antao
Mrs Judy Gonsalves
Mrs Jazz Vukelic
Mrs Emily Williamson


Phone number: 8886 3200
Fax number: 9834 3209
Email: holyspirit@parra.catholic.edu.au
Website: www.hsstclair.catholic.edu.au


Addressing Complaints

Complaints assessed as relevant to a particular school or CEDP procedure will be handled in accordance with the relevant procedure, for example student management procedures, child protection procedures, maintaining right relations procedures, employee disciplinary procedures.

Complaints that do not relate to a particular school or CEDP procedure will be addressed as follows:

  • the complaint is recorded
  • clarification of a resolution is sought
  • person/s against whom the complaint has been made, advised of the concern and provided with the opportunity to respond
  • relevant information obtained from witness
  • matter resolved.


A person who is not satisfied the matter has been resolved appropriately may choose to appeal to the Principal of the school, if the Principal has not been involved in investigating or examining the complaint, or is not the person named as the source of the grievance.

Alternatively, an appeal may be made to the Director of School Performance of the relevant school who may be contacted at the Catholic Education Diocese of Parramatta (9840 5600).

For Catholic Education Diocese of Parramatta matters, an appeal may be made to the Director of the relevant department.

In the final instance an appeal may be made to the Executive Director of Schools.

For a complete copy of the Student Management and Pastoral Care Policy  please visit our school website.

The learning program for students is divided into seven subjects or Key Learning Areas (KLA’s).  These include:

  • Religious Education
    'Sharing Our Story' Religious Education program

  • English
    Reading, Writing, Talking & Listening

  • Mathematics
    Working Mathematically, Number, Measurement, Data, Space and Geometry, Patterns and Algebra

  • Science
    Using Technology, Investigating, Designing and Making

  • History, Human Society and Its Environment
    Social Studies

  • Creative Arts
    Music, Visual Arts/Craft, Dance, Drama

  • Personal Development, Health and Physical Education.

The school would appreciate you sending a certified copy of a Court Order, if you have sole custody of your child/children. If you delegate a friend or relative (unknown to us) to take the child/children from school for you, a note from you advising us of this is required.

At the core of how we manage students, at Holy Spirit Primary, is our fundamental Christian belief that each person is created in the image and likeness of God.

On a practical level, we believe that every child has the right to learn, feel safe, secure, valued, and respected. Therefore, our management of student behaviour is founded in these beliefs, and explored in our Pastoral Care and Student Management Policy (see below).

Holy Spirit collects and holds information about your family which is vital to us in educating your children. The school has a Standard Collection Notice which outlines the terms and conditions of collecting information from parents. It is important that you read the following information which explains your rights with regards to Privacy Legislation.

Parents are asked to notify the school immediately with change of details (new address and telephone number). These details are very important should we need to contact you in an emergency.

If intending to change schools at any time, please inform the Principal as soon as possible.

Standard Collection Notice 

Available at http://www.parra.catholic.edu.au/policy-central

1. CEDP (through our schools, Catholic Early Learning Centres (CELCs), Catholic Out of School Hours Care services (COSHCs) and offices) collects personal information, including sensitive information about students in our schools, children in our care (together 'Students') and their parent/s, carer/s or guardian/s ('Parents') before and during the course of a Student's enrolment. The primary purpose of collecting this information is to enable us to provide schooling and care for our Students.

2. Some of the information we collect is to satisfy our legal obligations, particularly to enable our schools, COSHC, CELC and offices to discharge their duty of care.

3. Certain laws governing or relating to the operation of schools and child care require that certain information is collected and disclosed. These include the Education Act and Public Health and Child Protection laws.

4. Health information about Students is sensitive information under the Privacy Act. We may request medical reports about Students from time to time. If we do not obtain the information we may not be able to enrol or continue the enrolment of the Student.

5. We may from time to time disclose personal information (including sensitive information) to others for administrative, care and educational purposes. This includes to other schools, government departments, government agencies, statutory boards, the CEO, the Catholic Education Commission, your local diocese and the parish. We may also disclose your personal information (including sensitive information) to government authorities such as the NSW Board of Studies, the Australian Curriculum, Assessment and Reporting Authority (ACARA), medical practitioners and people providing services to us, including specialist visiting teachers, sports coaches, volunteers and counsellors.

6. In addition to the agencies and purposes cited at 5 above, personal information relating to Students and Parents may also be made available, in accordance with Australian Government requirements, to ACARA for the purpose of publishing certain school information relating to the circumstances of Parents and Students on the MySchool website. The information published on the MySchool website is aggregated information and will not identify the Parent or Student.

7. Personal information collected from Students is regularly disclosed to their Parents. On occasions, information such as academic and sporting achievements, student activities and other news is published in School newsletters, our magazines, posters and websites.

8. Occasionally photographs or videos are taken of individual Students and groups of Students and these may be published. If you do not wish, or do not wish for your child, to be photographed, videoed or recorded under any circumstances, or to have your/their photographs, videos or sound recording published, please make sure you advise the principal, care centre director or our privacy officer. Contact details for our privacy officer are included at the end of this notice.

9. Our Privacy - Statement sets out how you may access and seek correction of your personal information and how Parents may access and seek correction of personal information collected about their child. However, there will be occasions when access is denied. Such occasions would include where access would have an unreasonable impact on the privacy of others, where access may result in a breach of our schools’, CELCs’, COSHCs’ or offices’ duty of care to the Student, or where Students have provided information in confidence.

10. Our Privacy - Statement also sets out how you may complain about a breach of privacy and how we will deal with such a complaint. Our Privacy - Statement is available in Policy Central at http://www.parra.catholic.edu.au/privacy

11. As you may know, we may from time to time engage in fundraising activities. Information received from you may be used to make an appeal to you. It may also be disclosed to organisations that assist in our fundraising activities solely for that purpose. We will not disclose your personal information to third parties for their own marketing purposes without your consent.

12. We may include your contact details in a class list and our schools, COSHCs, CELCs and office directories.

13. If you provide us with the personal information of others, such as doctors’ or emergency contacts, we encourage you to inform them that you are disclosing that information to us and why, that they can access that information if they wish and that we do not usually disclose the information to third parties.

14. We may use service providers who provide certain services to us and our staff and Students, including data storage and contemporary online teaching tools. We may provide your personal information to such service providers in connection with the provision of these services. Such service providers may store, or process, data outside Australia, including in the United States, Singapore, Ireland and possibly other countries. We endeavour to find where these providers store their data and update this collection notice as such information becomes available to us. In addition, our email service provider may store and process emails in the United States or in any other country utilised by Google.

15. You may obtain further information from the following:
* For our schools: the school principal
* For our CELCs: the CELC director
* For our COSHCs: the COSHC supervisor
* For our offices:

Privacy Officer:
Catholic Education Diocese of Parramatta
Locked Bag 4
North Parramatta NSW 1750
T: 9840 5600.

Excursions are a valuable tool in enhancing the teaching and learning program. Therefore, all children are expected to participate in excursions. When an excursion is organised, parents will be notified of the nature and purpose of the excursion and be required to sign a permission note for their child to participate.

Rather than collect excursion money throughout the year, the school charges an excursion fee, which is calculated on the cost of the excursions and visiting speakers/artists your child may be attending. This will be approximately $50 - $65 per child. Some excursions e.g. Year 5 Leadership Day and Year 6 Canberra excursion) are charged separately and billed through school fees nearer to the excursion date.

Excursions are seen as a privilege, not a right. The Principal has the discretion to withdraw this privilege dependent upon a student’s behaviour prior to the excursion.

For the safety of the students, where possible, teacher assistants will accompany classes on excursion.

If parents are required to assist on an excursion, they must have completed an online training module beforehand.


Staff will attend to minor injuries at school. In the case of an accident, parents will be notified. Parents will also be notified of any injury to the head. In serious cases, if parents or the nominated contact person cannot be contacted, appropriate action will be taken. It is important to keep school records up to date so that parents can be contacted at all times. Please complete a ‘Change of Information’ form if your home, work or emergency contact numbers or addresses change.


Staff are under no legal obligation to administer drugs or supervise the administration of drugs. The taking of medication at school should be absolutely avoided unless essential.

In the case of a Schedule 5 drug (eg Ritalin and Dexamphetamine) children will be supervised self-administering this drug. Office staff will keep a register of the administration of these regular medications.

Parents of children on this medication should provide the office with:

  1. A direction written by the prescribing Doctor and parents, of the dosages and time for the giving of the medication by the office staff.
  2. One weekly supply of the medication which will be held in the office in a secure place. This medication should be brought to the school office by an adult.
  3. Each dose is to be kept in separate containers e.g. envelopes, or in a pill box, which clearly states the child's name and dose to be taken.
  4. Notice of any variation of time or dosage should be followed by a new direction written by the prescribing Doctor and parents.
  5. The school must be kept informed of any other medication your child is taking - including 'over the counter' preparations.

In the case of asthma, children need to be able to administer their own medication. It is important that they carry their medication at all times. The school has a nebulizer, however, it is the responsibility of the parent to provide a face mask in a plastic bag or small container, clearly showing the child's name. This will be kept in the sick bay area for an emergency situation.

No other form of medication may be given to any student, for example under no circumstances are staff permitted to administer Panadol.

Sickness at school

If a child is sick at school:

  • parents will be contacted. If they cannot be contacted, then
  • the nominated emergency contact person will be contacted. If they cannot be contacted, then
  • the school will act in the best interest of the child.

NB: Special proformas are available from the office for children with serious medical conditions which all staff would need to be made aware of, for example, epilepsy, major allergies, diabetes, etc.

Infectious diseases

The school needs to be notified of any incidence of the following infectious diseases.
A medical certificate is required on return to school.

Infectious Diseases of Childhood
Children are at increased risk of some infectious diseases because they have not yet developed immunity to them, they tend to gather in groups and they may have difficulty with some aspects of hygiene.










Chicken Pox

10-21 days, usually 14-16 days

Slight fever, runny nose and a rash that begins as raised pink spots that blister and scab.

YES for 5 days from the onset of the rash and the blisters have dried

Immunise your child at 18 months of age. Immunisation is recommended for children at 12 years if they are not immune.


1-3 days

The eye feels scratchy, is red and may water.

Lids may stick together on waking.

YES while there is discharge from the eye.

Carefulhand washing; avoid sharing towels.

Antibiotics may be needed.


Depends on cause: several hours to several days

A combination of frequent loose or watery stools, vomiting, fever, stomach cramps, headaches.

YES, at least 24 hours after diarrhoea stops.

Careful hand washing with soap and water after using the toilet or handling nappies and before touching food.

German Measles (Rubella)

14-21 days

Often mild or no symptoms: mild fever, runny nose, swollen nodes, pink blotchy rash that lasts a short time. Can cause birth defects if pregnant women are infected.

YES for at least 4 days after the rash appears.

Immunisation (MMR) at 12 months and 4 years of age.

Glandular Fever

4-6 weeks

Fever, headache, sore throat, tiredness, swollen nodes.

No, unless sick.

Carefulhand washing, avoid sharing drinks, food and utensils and kissing.

Hand Foot and Mouth Disease

3-5 days

Mild illness, perhaps with a fever, blisters around the mouth, on the hands and feet and perhaps the nappy area.

YES until the blisters have dried.

Careful hand washing especially after wiping nose, using the toilet and changing nappies.

Head Lice

7-10 days from infestation to eggs hatching.

Itchy scalp, white specks stuck near the base of the hairs; lice may be found on the scalp.

No, as long as head lice management is ongoing.

Family, friends and classroom contacts should be examined and treated if infested. Clothing and bedding should be washed in hot water.

Hepatitis A

About 4 weeks (can range from2-7 weeks)

Often in small children; sudden fever, loss of appetite, nausea, vomiting, jaundice (yellowing of skin and eyes), dark urine, pale stools.

YES for 2 weeks after first symptoms or1 week after onset of jaundice.

Careful hand washing; those that have had close contact with an infected child may need to have an injection of immunoglobulin; immunisation is recommended for some people.

Impetigo (School Sores)

1-3 days

Small red spots change into blisters that fill up with pus and become crusted; usually on the face, hands or scalp.

YES until antibiotic treatment starts. Sores should be covered with watertight dressings.

Careful hand washing.


1-3 days

Sudden onset fever, runny nose, sore throat, sough, muscle aches and headaches.

YES until they look and feel better.

Careful hand washing, especially after coughing, sneezing or wiping your nose. Immunisation is recommended for children with chronic illness.


About 10-12 days until first symptoms, and 14 days until the rash develops.

Fever, tiredness, runny nose, cough and sore red eyes for a few days followed by a red blotchy rash that starts on the face and spreads down the body and lasts 4-7 days.

YES for at least 4 days after the rash appears.

Immunisation (MMR) at 12 months and 4 years. Childcare/school attendees who are not immune may be excluded for 14 days after onset in the last case at the facility.

Meningococcal Disease

Usually 3-4 days (can range from2-10 days).

Sudden onset of fever and a combination of headache, neck, stiffness, nausea, vomiting, drowsiness or rash.

Seek medical attention immediately.

Individuals who have had close contact with the infected child should see their doctors urgently if symptoms develop, and may need to have a special antibiotic. Immunisation with Meningococcal C vaccine at 12 months of age.

Molluscum Contagiosum

7 days-6 months.

Multiple small lumps (2-5mm) on the skin that are smooth, firm and round, with dimples in the middle. Lumps in children are mostly on the face, trunk and upper arms and legs. Symptoms can last 6 months to 2 years without treatment.


Avoid contact sports when a child has uncovered lumps.


Usually 16-18 days (can range from 12-25 days)

Fever, swollen and tender glands around the jaw.

YES for 9 days after onset of swelling.

Immunisation (MMR) at 12 months and 4 years of age.


Varies (may be several days)

Small scaly patch on the skin surrounded by a pink ring.

YES until the day after fungal treatment has begun.

Careful hand washing.


New infections:2-6 weeks; reinfection 1-4 days.

Itchy skin, worse at night. Worse around wrists, armpits, buttocks, groin and between fingers and toes.

YES until the day after the treatment has begun.

Individuals who have had close contact with the infected child should be examined for infestation and be treated if necessary. Wash linen, towels and clothing worn in the past 2 days in hot water and detergent.

Scarlet Fever

1-3 days

Sudden onset sore throat, high fever and vomiting, followed by a rash in 12-36 hours.

YES until at least 24 hours of treatment has begun and the child is feeling better.

Careful hand washing. Sick contacts should see their doctor.

Slapped Cheek

1-2 weeks

Mild fever, red cheeks, itchy lace-like rash and possibly cough, sore throat or runny nose. Can cause foetal disease in pregnant women if they have not been previously infected.

No as it is most infectious before the rash appears.

Careful hand washing, avoid sharing drinks.


Whooping Cough

Usually 9-10 days (can range from 6-20 days).

Starts with a runny nose, followed by persistent cough that comes in bouts. Bouts maybe followed by vomiting and a whooping sounds as the child gasps for air.

YES until the first 5 days of a special antibiotic have been taken.

Immunisation at 2,4,6 months and 4 years of age. A particular antibiotic can be given for the patient and those that have been in close contact. The infected child should be excluded from childcare and school until 5 days after treatment begins. Unimmunised childcare attendees may be excluded from childcare unless they take antibiotics.


Belief Statement

Students, parents and teachers have complimentary roles with regard to homework.
As a community, we believe homework:

1.1  develops the child's responsibility in terms of their own learning
1.2 is enhanced if there is regular communication between students, parents and teachers

Time Guidelines

 Year  Suggested homework time
 Year 1  10 min per week night
 Year 2  15 min per week night
 Year 3  20 min per week night
 Year 4  30 min per week night
 Year 5  40 min per week night
 Year 6  50 min per week night

At various times throughout their schooling, students may experience difficulty in learning. They may experience social and emotional difficulties or they may have a physical condition which impacts on their ability to learn.

The Learning Support Team provides support to these students in a variety of ways. Some of our work includes assisting students in the classroom, working with teachers to develop appropriate learning tasks, assisting parents to access support from appropriate outside agencies and arranging assessments through the Catholic Education Diocese of Parramatta and other agencies.

The Learning Support Team includes a Reading Recovery Teacher, Literacy Support Teacher and Teacher Assistants. These teachers work in consultation with the Principal, Assistant Principal, School Counsellor and Pastoral Care Officer.

Regular library classes are scheduled, where children are exposed to good literature and are taught the Information Skill Process. The use of technology is utilised during these sessions. Children have the opportunity to borrow library books once a week from the school library. Children are required to have a library bag to protect the books that have been borrowed.

All school clothing should be labelled. Parents are at liberty to check the Lost Property cupboard in the multi-purpose area for any lost items. Lost items of value are kept in the office, for example, jewellery.

All student mobile phones need to be handed to the school office in the morning before school and they may be collected in the afternoon at dismissal.

Students should not have mobile phones in the classroom or on the playground.

Parent involvement in various activities at school is vital in building community and a strong home-school partnership at Holy Spirit. 

At Holy Spirit parents can take an active part in the school by becoming involved in the:

  • Class
    as a helper by hearing children read, helping with Maths, Art/Craft, etc…

  • Graduation Committee
    by helping organise the Year 6 Graduation Dinner/Disco and Year Book

  • School Committee
    by being a class representative bringing any ideas or concerns forward to the Committee and sharing any information back to the class 

  • Fundraising
    by supporting all fundraising initiative

  • Life of the school
    by attending liturgies, assemblies and special events and concerts.

Student Management and Pastoral Care refers to the total care of the student. It is based upon our understanding that each person is created in the image and likeness of God. It is a term used to describe both an attitude and a process, and is based on a belief in the dignity of the person.

The goals and practices outlined in this policy statement support a whole school approach to the:

• development of quality relationships
• provision of satisfying learning experiences
• establishment of an effective care network
• provision of experiences and structures that provide for the integrated spiritual and human growth of students and aligns with the CEDP Pastoral Care Policy.

What we believe:

• Every child has a right to learn, feel safe, secure, valued and respected.
• Parents and teachers are partners.
• The multicultural nature of our school is something to be celebrated.
• It is essential to provide a safe and secure learning environment.
• Pastoral care is expressed through the development of quality relationships, the provision of satisfying learning experiences and the establishment of an effective care network.
• Pastoral care is an all encompassing initiative which caters for the holistic growth of students.
• It is the duty of each and every member of the school community to foster pastoral care throughout the school.   
• The whole school community should be engaged in the creation of a safe and supportive school environment.
• Corporal punishment is inconsistent with the ethos of the Catholic school and is not used under any circumstances at our school. 

What we do:

• Put initiatives in place to build healthy relationships that promote care, respect and cooperation, and value diversity.
• Provide supervision for students before school 8:20 – 8:50 am, at recess 10:50 – 11:20 am and at lunch 1:20 – 2 pm.
• Continually work together to provide a safe workplace, fostering meaningful and satisfying work experiences for all students.
• Implement a meaningful award system that reinforces the qualities and behaviours expressed in our school rules (I am safe, I am respectful, I am a learner). 
• Act fairly and justly in all our dealings with students and parents.
• Establish classroom and playground rules that provide guidelines for students on how to behave both inside and outside the classroom. 
• Follow up incidents requiring intervention to increase the likelihood of a successful outcome.
• Keep parents informed at all times.
• Put into effect the National Safe Schools Framework.
• Ensure that the roles and responsibilities of all stakeholders are understood. 
• Focus on policies that are proactive towards prevention and intervention.
• Regularly review policies and programs.
• Take action to protect children from all forms of abuse and neglect.
• Support procedural fairness, also known as natural justice, in dealings with all members of the school community.

How we do it:

• Invite parents and students to school functions throughout the year in an effort to strengthen established relationships and build new ones.
• Provide access to counselling via CEDP’s referral system.
• Teachers work to create and maintain meaningful learning experiences, including relevant excursions, for all students in the school.
• The Principal and teachers distribute awards and keep up to date records.
• Students displaying unacceptable behaviour are interviewed by, and work together with, the teacher/s to find a way of modifying those behaviours, attaining a satisfactory outcome for all concerned.
• Parents are informed of behaviour problems by phone, letter or personally depending on the nature of the situation.
• Proactive in supporting students with special needs by providing them with personalised educational plans (PP). 
• Ensure contact is regularly kept with parents or guardians regarding the progress of behaviour modification programs in place, and providing them with all relevant information regarding the student’s progress.

How we support it:

• Teachers attend relevant in-service courses when necessary.
• Parents are given relevant information at meetings.
• Staff from the Student Services work with teachers when necessary.
• Parents are encouraged to support the school in all matters relating to pastoral care and student management. 


  • Supervision of children on the playground begins at 8:20 am.
  • Children crossing Moore Street are to use the wombat crossing with the Crossing Supervisor.
  • Children are to move directly onto the school grounds.


  • NO child is to leave the school grounds unless they are accompanied by an adult, except Years 5 & 6, who may leave directly from classrooms.
  • Teachers will take their class out to the main paved area to a designated spot away from thoroughfares, for parents to collect their children from this point.  Children who are not collected from this point will be sent to Kiss and Ride, where they will be supervised by the teacher.
  • Bus children are to line up on the basketball court and wait for the teacher to take them out to the bus.
  • Children not collected by 3:30 pm will go to the office foyer.
  • If your child is being collected by someone other than a parent, please let your child’s teacher know in writing. Emergencies do occur but it is helpful if you ring the school office if an unexpected change in arrangements is necessary (9670 5379).
  • For the safety of others a high standard of conduct is encouraged and expected when students are waiting as well as during bus travel.  Ball games, running, etc are not permitted during dismissal time.

Wet Weather Dismissal Procedure

  • Children who travel by car can be collected from their classrooms from 3:00 pm onwards or after 3:10 pm from the MPA.
  • Children going home via Kiss & Ride will wait under the parish awning for their parents to arrive.
  • Children who travel by bus are to assemble under the awning near the basketball court where the teacher on Bus Duty will line the children up and take them out when the buses arrive.

Due to a change in the legislation, raffle tickets are no longer permitted to be sent home with any child without prior consent from a parent or carer. 


In order to ensure the safety of all members of our school community, we would ask that everyone observe the following procedures, expectations and, in some cases, laws. Your cooperation in explaining these procedures to all relatives and carers who may collect your children from time to time would be appreciated.

Please show consideration for others and share in the responsibility of keeping our children safe. It is not an easy task to dismiss nearly 400 children in such a short time so the co-operation of everyone is needed. We can be thankful for the amount of council land and street parking that we do have compared to most other schools.

  • Please DO NOT enter the parish/staff car park at any time, especially during wet weather.  The basketball section of the car park is a main pedestrian thoroughfare so vehicle access is strictly prohibited on school days except in the case of funerals.

  • Please DO NOT park in the Kindana Centre car park.  This is reserved for users of the centre so very small children who are dropped off and collected remain safe.

  • Please DO NOT drop children off in ‘No Stopping’ zones near the crossing area.  Please use the ‘Kiss and Drive’ area in Todd Row if you wish to drop off or pick up your children without getting out of your vehicle.  If you do choose to use ‘Kiss and Drive’ it assists if you place a sign with your surname inside the front windscreen.

  • Please DO NOT park across the parish driveways or those of our other neighbours.

  • Please DO NOT try to turn around in Todd Row. It is a very narrow street and several near misses have occurred.

  • Please DO NOT park across the entrance or exit of the fenced off council land on the other side of Moore Street. Please allow a large footpath width next to the road.

Police regularly monitor the situation, particularly at dismissal time.

Bike Safety

  • Children under the age of 10 are not permitted to ride to school.
  • A permission note, obtained from the school office, must be signed by a parent(s) before a child may ride their bike to school.
  • If the conditions in the permission note are not met, the privilege of riding will be withdrawn.
  • A helmet must be worn and secured at all times.
  • The child’s bike will be kept at school if a helmet is not worn.

Discretionary Basis

The Principal has the right of discretion to make provision for departure from the policy or the application of the policy in the event of unforeseen and exceptional circumstances.